Terms of Service

Quick contents: Definitions · Acceptance · Payments · Team Pro · Health data · Liability · Arbitration · Contact

1. Definitions

In these Terms:

• “NRCD,” “we,” “us,” or “our” means National Running Club Database LLC.
• “Service” means the National Running Club Database website, APIs, apps, subscriptions, exports, and related online tools we operate.
• “Affiliated Platforms” means products, communities, and channels owned or operated by NRCD that are not separate companies, including without limitation the CRC Coaches Poll, the Club Coordination Council (CCC) Discord server, and any other websites, bots, polls, dashboards, or tools we designate as NRCD-owned.
• “Database Content” means names, teams, results, meets, rosters, rankings, polls, and other competition or club data stored in or displayed by the Service or Affiliated Platforms.
• “Connected Health Data” means activity, fitness, biometric, or health-related information we obtain from a third-party wearable, fitness, or health platform after you authorize a connection.
• “Pro Tools” means paid or gated features such as Hypothetical Meet, Head-to-Head, lineup planners, advanced analytics, leaderboards beyond free views, and similar coaching tools.
• “Team Pro” means an organization/club subscription and related seats, roles, invites, and overage billing.
• “you” means the individual or organization using the Service.

2. Acceptance of Terms

These Terms and the Privacy Policy form a binding agreement. Casual public browsing of free pages is allowed under these Terms’ use restrictions; account registration, login, paid subscriptions, Team Pro participation, content submission, poll voting, Discord participation in NRCD-administered servers, and optional health/fitness connections require your affirmative acceptance. If you do not agree, do not take those actions.

If you use the Service on behalf of a club, team, or organization (including Team Pro), you represent that you have authority to bind that organization, and “you” includes that organization. If you lack authority, you may be personally responsible for unauthorized commitments.

3. Eligibility

You must be able to form a binding contract under applicable law. The Service is intended for adults and collegiate club communities. If you are under the age of majority where you live, you may use the Service only with a parent or guardian’s consent and supervision where required.

Children’s data and submitter responsibility. Much Database Content is uploaded or entered by users (coaches, officers, athletes, and other community members)—not solely by NRCD. If you submit, import, or edit results, rosters, profiles, or other information, you are responsible for ensuring that submission is lawful, including that you do not submit personal information about children in a way that violates child-privacy laws (such as COPPA in the U.S., or similar rules elsewhere). Do not create accounts for, or knowingly upload personal information about, children under 13 (or under 16 where that higher age applies) except as those laws allow. NRCD relies on your representations when you submit data and may remove or hide content and suspend accounts that violate this section.

4. License to Use the Service

We grant you a limited, revocable, non-exclusive, non-transferable license to access and use the Service for lawful personal or club purposes, subject to these Terms. This is a license, not a transfer of ownership. Raw facts (such as a finishing time) are not claimed as exclusive copyright merely for being facts; our compilation, selection, arrangement, software, and branding are protected. You may not:

• copy, scrape, bulk-download, mirror, or redistribute the Service or Database Content except as we expressly allow (ordinary browsing and citation as described in Section 7, official export tools, published research releases under their licenses);
• use the Service or Database Content for commercial resale, competing database products, bulk unauthorized republication, or training machine-learning / AI models without prior written permission;
• reverse engineer (except to the limited extent non-waivable law allows), bypass access controls, abuse rate limits, or interfere with the Service;
• remove proprietary notices or misrepresent affiliation with NRCD, NIRCA, schools, or third parties.

5. Affiliated Platforms and Shared Data Use

The CRC Coaches Poll, the CCC Discord, and other Affiliated Platforms are owned and operated by NRCD. They are not independent companies or separate legal entities from NRCD unless we expressly state otherwise in writing. They may appear as distinct brands or communities, but they remain part of NRCD’s ecosystem.

Cross-use of Database Content. You acknowledge and agree that Database Content—including athlete and officer names, team names, affiliations, results, and related club information—may be used by NRCD across the Service and Affiliated Platforms, including the CRC Coaches Poll (for rankings, ballots, displays, verification, and related poll operations) and other NRCD-owned platforms, for operating, improving, promoting, and securing those products and communities.

CCC Discord. The CCC Discord is an NRCD community space for club officers and NIRCA officers and is operated in close connection with the CRC Coaches Poll. Participation is also subject to Discord’s terms, Discord’s community guidelines, and our CCC Community Guidelines. Joining or remaining in that server constitutes acceptance of those Guidelines and these Terms as they apply to Affiliated Platforms. We may moderate, remove, or ban users for misconduct. For day-to-day CCC / Coaches Poll operational questions, contact nircacoachespoll@gmail.com. Legal, privacy, billing, and DMCA matters should go to nationalrunningclubdatabase@gmail.com.

6. Your License to NRCD; Feedback

By submitting, uploading, claiming, editing, or otherwise providing content (including results, meet data, course details, comments, profile information, and poll ballots), you grant NRCD a worldwide, non-exclusive, royalty-free, transferable, sublicensable license to host, store, reproduce, modify (for formatting, quality control, safety, or clarity), display, distribute, and otherwise use that content to operate the Service and Affiliated Platforms, and for research only as described in Section 17 and the Privacy Policy (including Connected Health Data only after you authorize a connection).

You represent that you have the rights needed to grant this license. This license continues for content that remains in the competition database or in anonymized research sets even after you delete an account, except where we agree or law requires otherwise.

Feedback. If you send ideas, suggestions, or feedback, you grant NRCD a perpetual, irrevocable, royalty-free license to use them without restriction or compensation. Do not submit confidential third-party information as “feedback.”

7. Research and Redistribution Restrictions

IMPORTANT: Third parties may not scrape, bulk-download, mirror, or systematically extract Database Content for research, publication, commercial analytics, data mining, model training, or creation of derivative datasets without NRCD’s prior written permission, except as allowed below.

Allowed without special permission (ordinary use & citation). You may:

• browse and use ordinary pages of the Service for personal or club purposes;
• cite or reference NRCD (including specific public pages or publicly displayed results) as a source in academic papers, journalism, theses, books, or other published works that are themselves publicly accessible—similar to citing any other public website—provided you do not republish bulk Database Content and you do not obtain the cited material by scraping or other prohibited automated extraction;
• link to public NRCD pages;
• use datasets or materials we intentionally publish under a stated license (for example a Zenodo or similar research release), solely under that license’s terms;
• exercise fair use or other non-waivable rights under applicable law (which still do not authorize wholesale copying of the database).

Not allowed without prior written permission. Examples include: building a competing database; bulk republication of results tables; harvesting via bots, scrapers, or high-volume automated export outside approved tools; training machine-learning / AI models on Database Content; or redistributing substantial extracts as a dataset.

NRCD’s own use. These restrictions limit what you and other users may do. They do not limit NRCD’s right to operate, improve, secure, analyze, and promote the Service and Affiliated Platforms, to curate and publish Database Content, to produce aggregated or de-identified statistics, or to collaborate with universities and researchers under arrangements where NRCD remains controller of Service data (unless a project agreement says otherwise). Connected Health Data research is governed by Section 17 and occurs only after a connection.

Unauthorized scraping, bulk extraction, or redistribution may result in account termination and legal action.

8. Accounts

You must provide accurate account information and keep credentials and OAuth-linked accounts secure. You are responsible for activity under your account. Notify us promptly of unauthorized access. We may require re-authentication, revoke sessions, or suspend accounts for security or abuse. One person should not systematically create accounts to evade bans, limits, or billing.

Account email confidentiality. Login email addresses are account credentials/contact data, not public Database Content. We do not display them on public athlete/meet/results pages or publish them as an open directory. You may still be contacted at that email for NRCD service messages (account, security, billing, subscriptions, Team Pro invites/requests, and similar). Team Pro managers may contact roster/invite emails for their club as described in the Privacy Policy. Limited operational visibility (your settings, Team Pro managers for their roster, administrators, and payment/login processors) is also described there. You may not harvest, scrape, or redistribute other users’ account emails obtained through the Service for unrelated purposes.

9. Payments, Subscriptions, and Stripe

Paid features (individual Pro, Team Pro, and related charges) are billed through our payment processor, currently Stripe. Stripe’s terms and privacy notice also apply to payment processing. We do not store full payment-card numbers on NRCD servers.

• Fees and taxes. Prices are as shown at checkout or on the subscribe page, plus any applicable taxes Stripe or we collect. Currency and tax treatment follow Stripe’s checkout configuration.
• Authorization. By purchasing, you authorize recurring charges for the selected plan until canceled, and charges for disclosed overage or add-ons.
• Renewals. Subscriptions renew automatically until canceled according to the plan’s billing cycle and the customer portal / cancellation flows we provide.
• Cancellations and refunds. Fees are non-refundable except as required by law or as we expressly state for a promotion. Canceling stops future renewals; it does not always create a prorated refund for time already paid. Consumer cooling-off rights that cannot be waived under your local law still apply.
• Failed payments. If a charge fails, we may retry, suspend Pro Tools or Team Pro seats, and notify the billing contact. Access may resume when payment succeeds.
• Overage. Team Pro may accrue seat or usage overage. Overage may be billed by team owners/officers, by admins, or automatically around renewal via invoicing/webhooks as described in product documentation. Unpaid overage may suspend Team Pro features.
• Chargebacks. Contact us before filing a chargeback when possible. Illegitimate chargebacks may result in suspension and recovery of fees, costs, and collection expenses to the extent allowed by law.
• Price changes. We may change pricing with at least 30 days’ notice to affected subscribers for renewals after the notice period.
• No service credits. Downtime, bugs, or feature changes do not entitle you to refunds or credits except as required by law or as we voluntarily offer.

10. Team Pro and Organization Accounts

Team Pro is a club-level subscription distinct from an individual Pro subscription and from an individual “claim team profile” action.

• Roles. Typical roles include billing owner, officers, and members/seats. Owners and officers can manage invites, join requests, roles, and (where enabled) billing actions. Members must comply with these Terms.
• Owner liability. The billing owner remains responsible for payment, seat counts, overage, and for reasonably ensuring roster members’ compliant use. Officers who exercise billing or invite powers share responsibility for actions they take.
• Transfers. Ownership may be transferred only through the flows we provide (for example promoting a successor then transferring). Stripe billing and portal access move with ownership as implemented.
• One Team Pro account per team. Unless we state otherwise, a team has at most one active Team Pro subscription.
• Sandbox / complimentary access. Admin-enabled sandbox or complimentary Team Pro (for example for testing) is discretionary, may be revoked at any time, and creates no entitlement to free service forever.
• Interaction with individual Pro. Joining a Team Pro roster may change or end an individual’s paid subscription according to product rules then in effect; profile claims are handled as described in Section 11 and product documentation.
• No employment or agency. Team Pro seats and roles do not create employment, partnership, or agency between NRCD and club members. Club organizers remain responsible for their own internal policies and for telling invitees that use of the Service is subject to these Terms and the Privacy Policy.

11. Athlete Profiles, Team Claims, Hiding, and Alumni

• No ownership of persons. Claiming a team profile or linking an athlete profile does not give you ownership of that athlete, their name, or their results. It is an account feature for editing and association within the Service.
• Multiple claimants. Multiple individual Pro users may claim the same team profile where the product allows. Team Pro does not automatically remove other claimants.
• Accuracy. Do not claim profiles or teams you are not authorized to represent. False or abusive claims may be reversed and may lead to suspension.
• Hide / removal requests. You (or someone with a privacy/safety concern) may ask us to hide an athlete profile or limit public display via product tools or by emailing nationalrunningclubdatabase@gmail.com. We aim to review and, where we grant the request, apply a hide/suppression within about 30 days of a clear, actionable request. Hiding is not a guarantee of complete erasure of historical competition records (see Section 14 and the Privacy Policy).
• Alumni and roster tools. Alumni marking and roster updates are administrative/club tools. Mistakes should be reported; we may reverse incorrect changes.

12. CRC Coaches Poll

The CRC Coaches Poll is an NRCD Affiliated Platform. Rankings, ballots, and commentary are editorial/community opinion products operated by NRCD. They are not official NIRCA championship results, NCAA results, or school-sanctioned standings unless expressly labeled otherwise. The Club Coordination Council (CCC) Discord is closely related to poll operations and officer coordination for the same NRCD ecosystem.

• Only eligible voters we designate may submit ballots. Vote manipulation, ballot stuffing, impersonation, or trading votes for favors is prohibited.
• We may correct, withhold, republish, or void ballots or rankings for error, integrity, or operational reasons.
• Database Content (names, teams, results) may be used to operate and display the poll.
• Poll pages may include historical archives; past rankings remain editorial snapshots, not guarantees of accuracy.
• Contact: for Coaches Poll and CCC operational matters (ballots, eligibility, corrections, Discord moderation that is not a formal legal notice), email nircacoachespoll@gmail.com. That address is a supplementary NRCD inbox for poll/CCC work. Account, billing, privacy, and DMCA requests should use nationalrunningclubdatabase@gmail.com.

13. Pro Tools, Estimates, Availability, and Feature Changes

Pro Tools (including Hypothetical Meet, Head-to-Head, XC and relay lineup planners, advanced stats, and similar features) provide estimates, rankings, and planning aids based on available Database Content and models we choose. They are not official meet scoring, qualifying decisions, or medical/coaching professional advice. You remain responsible for lineup and coaching decisions.

We may change, limit, or discontinue features, algorithms, or data sources at any time. Except as required by law, feature changes do not entitle you to a refund for a subscription period already paid. Beta or experimental features may be less reliable and may be removed without notice.

We do not guarantee uptime, uninterrupted access, or that any particular page will load within a given time. Maintenance, outages, and third-party failures may occur.

14. Content Accuracy and Competition Records

We strive for accuracy but do not warrant that Database Content is complete, current, or error-free. Verify critical information independently.

Competition results, names, and team affiliations are often treated as historical sports records. Hiding a profile, unlinking an account, or deleting login credentials does not always require us to erase published competition history that remains part of a public athletic record, except where we agree or applicable law requires a different outcome. We may still honor reasonable hide or suppression requests for safety or privacy where product tools allow, typically targeting action within about 30 days of a clear request (see Section 11).

Data quality and merges. To maintain a usable database, we (and authorized admins) may merge, split, correct, reassign, or de-duplicate athlete, team, meet, or result records; reverse mistaken claims; and edit metadata. Those operations may change how your submissions appear and which profiles they attach to. Challenge clear errors by contacting us.

15. User-Submitted Content and Third-Party Sources

User-uploaded database. A large share of meets, results, athlete names, teams, and related Database Content is submitted by other users of the Service (and may also come from public meet sources). NRCD reviews and curates, but does not personally originate every row. When you browse the database, you are often viewing information other users uploaded.

By submitting data, you represent and warrant that: you have the right to submit it; it does not violate others’ rights; you have obtained needed permissions and consents; you are not violating third-party terms (including athletic results platforms or meet organizers); and your submission complies with Section 3 (including child-privacy rules). You—not NRCD—are responsible for the lawfulness of what you upload.

NRCD is not liable for claims arising from user-submitted data, including copyright, privacy, child-privacy, or third-party terms disputes, except to the extent we cannot disclaim liability under mandatory law. Much Database Content is already publicly available from meets and results platforms. Republication of public competition information is generally intended as lawful sports reporting and database operation; it does not mean individuals lose all privacy rights, and it does not authorize harassment or doxxing.

If you believe content was submitted without authorization or violates your rights (including inappropriate children’s personal information), contact us and, for copyright, follow our DMCA process.

16. Submission and Approval

User-submitted meets, results, and related data are typically unapproved until reviewed. We may approve, reject, modify, or require changes with no guaranteed timeline. Editing approved data may return it to unapproved status or create a pending-edit record. Submission does not guarantee inclusion. Pending-edit tables may preserve original approved data while proposed changes are reviewed.

17. Connected Wearable and Health Integrations

We may offer optional connections to third-party wearable, fitness, or health platforms through their official APIs or authorization flows. We do not require you to connect such a platform to use core competition database features.

Not part of account creation. Creating an account, logging in, browsing, submitting results, or agreeing to these Terms / the Privacy Policy at registration or checkout does not authorize Connected Health Data collection or research use. No Connected Health Data is obtained until you affirmatively start a connection in the product.

Consent at connection time. If and when you choose to connect, we will ask you to agree in that connection flow (not via the general signup Terms checkbox). By connecting, you authorize NRCD to:

• retrieve and process Connected Health Data to provide features you enable; and
• use Connected Health Data for scientific, statistical, or academic research and Service improvement while the connection is active, under the safeguards described below and in the Privacy Policy.

Research use is part of the connection authorization—there is no separate research toggle. If you do not want Connected Health Data used for research, do not connect (or disconnect). Marketing, if any, will not be bundled as a condition of connecting unless clearly disclosed and separately consented where required.

Sensitive data. Connected Health Data may include information that privacy laws treat as health or “special category” data. Where GDPR/UK GDPR applies, we rely on your explicit consent for that processing (Art. 9(2)(a)), which you give in the connection flow for both feature use and research/statistics purposes with safeguards (minimization, pseudonymization/anonymization; Art. 9(2)(j) / Art. 89-style frameworks where they apply). You may withdraw consent by disconnecting and/or contacting us; withdrawal does not affect prior lawful processing.

After disconnect or deletion request. We stop new collection. Identifiable Connected Health Data is deleted or de-identified within a reasonable period (target: 30 days), except limited compliance records (consent logs, security logs, legal holds). We may retain irreversibly anonymized derivatives as described below. Disconnecting ends new identifiable research use; it does not automatically unwind anonymized aggregates already produced.

Anonymized research data. Data that has been irreversibly anonymized so it is no longer personal data under applicable law may be retained indefinitely and is generally outside individual erasure rights. We do not promise that every research derivative can be unwound after anonymization.

Collaborators. While connected, we may process Connected Health Data for research with university or other research collaborators under written arrangements, with minimization/pseudonymization/anonymization safeguards. Collaborators are not controllers of your NRCD account unless a project notice says otherwise.

Your responsibilities. You must have the right to authorize the connection under the third-party platform’s terms (including if the account is shared or institutional). NRCD is not responsible for that platform’s availability, accuracy, or policies, and is not liable for claims arising from your connection, revoked tokens, or data the third party supplies incorrectly.

No medical advice. Connected Health Data features are not medical devices or medical advice. Do not rely on them for diagnosis or treatment.

18. Privacy

Personal-data practices are described in our Privacy Policy. If there is a conflict on privacy specifics, the Privacy Policy controls for data-protection details; these Terms control use of the Service, payments, IP licenses, and dispute resolution.

19. Exports, APIs, and Automated Access

Where we provide export tools, APIs, or bulk downloads, you may use them only as documented and only for purposes allowed by these Terms. Automated scraping, harvesting, or high-volume extraction outside approved interfaces or in violation of rate limits is prohibited. We may throttle, captcha, block, or revoke access for abuse, including use that builds a competing dataset or trains models without permission.

20. Prohibited Uses

You may not use the Service or Affiliated Platforms to: break the law; infringe IP or privacy rights; harass, dox, or discriminate; submit false data; distribute malware; spam or scrape abusively; harvest or publish other users’ account emails; evade bans; interfere with others’ use; manipulate polls; or misrepresent official status of Pro Tool outputs. We may suspend or terminate access for violations.

21. Intellectual Property

The Service, Affiliated Platforms, software, branding, and original compilation/selection/arrangement of Database Content are owned by NRCD and its licensors. Third-party marks belong to their owners. Nothing in these Terms transfers ownership of your pre-existing content except for the licenses you grant.

22. Copyright Complaints (DMCA)

If you believe material on the Service infringes your copyright, follow the notice procedures on our DMCA / Copyright page. We may remove or disable access to material and, in appropriate circumstances, terminate repeat infringers.

23. Third-Party Services and Non-Affiliation

The Service may link to or integrate third parties (payment processors, OAuth providers, Discord, mapping/weather APIs, wearable APIs, analytics, etc.). Their terms and privacy policies apply to their services. NRCD is not responsible for third-party acts or outages.

Unless we expressly say otherwise in writing, NRCD is not affiliated with, endorsed by, or an official partner of NIRCA, collegiate athletic conferences, Discord, Stripe, Google, wearable device makers, or results platforms such as Athletic.net or MileSplit. References to those names are for identification only.

University collaborators. NRCD is based in Michigan and independently owns and operates the Service, Affiliated Platforms, and Database Content. We may collaborate with universities and researchers—including, without limitation, the University of Notre Dame (Indiana) as a primary collaborator, and other universities—for research, branding, or community projects. Those collaborations do not transfer ownership of the Service, website, or Database Content to any university, do not make any university a party to these Terms with you (unless a separate written agreement says so), and do not change the governing law or venue in Sections 30–31.

24. Electronic Notices

We may provide notices under these Terms by posting to the Service (including this page), by email to the address associated with your account, or by in-product messages. You agree that such electronic notices satisfy any legal requirement that notices be in writing, to the extent permitted by law. Keep your email current. Notices to us must be sent to nationalrunningclubdatabase@gmail.com unless a specific process (such as DMCA) says otherwise.

25. Security

We implement reasonable administrative, technical, and organizational measures designed to protect the Service. No method of transmission or storage is completely secure. We do not guarantee that unauthorized access will never occur. Where law requires, we will provide breach notifications. See also the Privacy Policy.

26. Termination

We may suspend or terminate accounts or access immediately for any material breach, risk to the Service, unpaid fees, or as required by law. You may stop using the Service at any time and may request account closure by emailing us.

Effect of account closure. You may close your account in Settings (or by emailing us). Closure sets the account inactive, cancels individual Pro where applicable, unclaims athlete/team profiles, and removes Team Pro roster seats you hold (active Team Pro billing owners must transfer or cancel first). Race results are not deleted and remain linked to the same athlete records. If you had claimed an athlete, you may choose to keep that athlete page public or hide it. Closed accounts cannot sign in with Google; reactivation requires an email request to us. Team Pro billing history we must keep for tax/accounting, consent/security logs, and anonymized research derivatives may be retained. Connected Health Data is handled under Section 17. Outstanding fees remain due. Provisions that by nature should survive (including IP, licenses already granted, research restrictions, payment obligations incurred, liability limits, indemnity, arbitration, class-waiver, and governing-law terms) survive termination.

27. Disclaimers

THE SERVICE, AFFILIATED PLATFORMS, DATABASE CONTENT, AND PRO TOOLS ARE PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT UNINTERRUPTED, SECURE, OR ERROR-FREE OPERATION, OR THAT OUTPUTS ARE OFFICIAL OR SUITABLE FOR ANY PARTICULAR DECISION.

28. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NRCD’S TOTAL LIABILITY FOR CLAIMS ARISING OUT OF OR RELATED TO THE SERVICE, AFFILIATED PLATFORMS, DATABASE CONTENT, PRO TOOLS, OR CONNECTED HEALTH DATA SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNTS YOU PAID TO NRCD FOR THE SERVICE IN THE 12 MONTHS BEFORE THE CLAIM OR (B) USD $100 IF YOU HAVE PAID NOTHING. WE ARE NOT LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOSS OF PROFITS, DATA, OR GOODWILL, EVEN IF ADVISED OF THE POSSIBILITY.

These limits do not apply to liability that cannot be limited under applicable law (for example, certain liabilities for fraud, death or personal injury caused by negligence where such limits are prohibited, or other non-waivable consumer rights). In those places, our liability is limited to the maximum permitted by law.

29. Indemnification

To the fullest extent permitted by law, you will indemnify and hold harmless NRCD and its officers, directors, employees, and agents from claims, damages, losses, and expenses (including reasonable attorneys’ fees) arising from your use of the Service or Affiliated Platforms, your submissions, your Connected Health Data authorizations, your Team Pro members’ conduct while using seats you control, your violation of these Terms, or your violation of others’ rights or third-party platform terms. This indemnity does not require you to indemnify NRCD for NRCD’s own willful misconduct or gross negligence where such a requirement would be unenforceable.

30. Dispute Resolution; Arbitration; Class-Action Waiver

Informal resolution. Before filing a claim, you agree to email us at nationalrunningclubdatabase@gmail.com with a brief description of the dispute and try to resolve it informally for 30 days (unless urgent injunctive relief is needed).

Binding arbitration (U.S.). Except for the exclusions below, if you are located in the United States, disputes arising from these Terms or your use of the Service shall be resolved by binding arbitration administered by the American Arbitration Association under its Consumer Arbitration Rules (or Commercial Rules if more appropriate), in English, in Michigan, United States, or by remote hearing. Judgment on the award may be entered in any court of competent jurisdiction. Filing, administrative, and arbitrator fees are allocated as provided in the applicable AAA rules (which often require the company to bear certain consumer arbitration costs); each party otherwise bears its own attorneys’ fees unless the arbitrator awards them under applicable law or these Terms.

Class-action waiver. To the fullest extent permitted by law, disputes must be brought only in your individual capacity, not as a plaintiff or class member in any class, collective, consolidated, or representative proceeding. The arbitrator may not consolidate claims without all parties’ consent.

30-day arbitration opt-out. You may opt out of arbitration and the class-action waiver by emailing nationalrunningclubdatabase@gmail.com within 30 days after you first become bound by these Terms (for new accounts: within 30 days after registration acceptance; for existing accounts rolling over on August 12, 2026: within 30 days after August 12, 2026), with subject line “Arbitration Opt-Out” and your account email. Opting out does not affect other Terms.

EEA/UK and other non-waivable consumer rights. If you are a consumer in the EEA, UK, or another jurisdiction where mandatory law prohibits forced arbitration or class waivers, those mandatory protections control. You may bring proceedings in your local courts where required by law. Nothing here limits non-waivable consumer rights.

Exclusions. Either party may seek injunctive or other equitable relief in court for IP infringement, unauthorized access, or misuse of the Service. Either party may bring an individual claim in small-claims court if it qualifies.

Court venue when arbitration does not apply. Subject to mandatory consumer-law venues, exclusive jurisdiction and venue lie in the state or federal courts located in Michigan, United States, and you consent to personal jurisdiction there.

Jury waiver. If a dispute proceeds in court rather than arbitration, you and NRCD waive a jury trial to the extent allowed by law.

31. Governing Law

These Terms are governed by the laws of the State of Michigan and applicable United States federal law, without regard to conflict-of-law rules, except where mandatory local consumer law applies to you.

32. Assignment

You may not assign or transfer these Terms without our prior written consent. We may assign these Terms and our rights and obligations (for example in a merger, acquisition, financing, or sale of assets) with notice by updating this page or emailing account holders. These Terms bind permitted successors and assigns.

33. Changes to Terms

We may update these Terms. For material changes, we will provide at least 30 days’ notice before the new terms take effect (for example by posting on this page and/or emailing account holders). The effective date appears at the top. Archived prior versions are linked in the version history on this page. Continued use after the effective date constitutes acceptance, except where local law requires a different acceptance method for certain changes (in which case we will use that method).

34. Force Majeure

We are not liable for delays or failures caused by events beyond our reasonable control, including natural disasters, war, labor disputes, government actions, network failures, or third-party platform outages.

35. Severability and Entire Agreement

If a provision is unenforceable, the remainder stays in effect. If the class-action waiver is found unenforceable as to a particular claim, that claim may proceed in court and the arbitration agreement still applies to other claims to the extent allowed. These Terms (plus the Privacy Policy, DMCA page, CCC Community Guidelines where applicable, and product-specific terms we present at signup or checkout) are the entire agreement regarding the Service and supersede prior versions for periods after their effective date. No waiver is effective unless in writing and signed/acknowledged by NRCD.

36. Contact

Questions about these Terms:

National Running Club Database LLC
General / legal / privacy / billing: nationalrunningclubdatabase@gmail.com
CRC Coaches Poll & CCC (operational): nircacoachespoll@gmail.com

Related: Privacy Policy · DMCA · CCC Community Guidelines